We have a wide variety of volunteer opportunities before and during the 2024 National Conference in Orlando, June 16-19, 2024.
Did you know that all of the harpist performers and presenters are also volunteers at the event? They generously donate their time and talents to help build a spectacular program for our attendees, alongside our committees who make it all happen. AHS asks them and all volunteers to be active AHS members and to register for the 2024 National Conference. Keep in mind that registered family members accompanying you are also welcome to volunteer if they would like to participate.
Ready to pick your activities and time slots? Review the area descriptions below, and then follow this link to sign up for your preferred times.
Not sure of your schedule yet? Just let us know your areas of interest here, and then return to this page later to pick your volunteer assignment times.
The National Conference volunteer opportunities include:
REGISTRATION & INFORMATION: Staff the registration desk to check in attendees, distribute registration materials (bags, badges. tickets, programs, etc.), and share venue and local area information with attendees. Help prepare bags and other materials in advance.
HOSPITALITY: Helps make attendees and presenters feel welcome. Solicit materials for attendee bags, and assemble. Provide essentials "back stage" for performers, and obtain concert presentation fîowers. Help with decorations, manage lost and found and message board, and serve as concert ushers and workshop hosts. Defínes and manages proper placement of any needed directional signage.
ARTIST LIAISON: Greet artists on their arrival with relevant information about the venue, accommodations, rehearsals, and harps, and assist with any needs during their participation.
VENDOR EXHIBIT ASSISTANTS: Assist Exhibits Manager and exhibitors with the logistics of load in (no lifting required) and load out. Assist exhibitors with lunch/coffee pick up, booth monitoring for breaks, local area information, etc. Monitor doors for attendee badges, and assist with clearing at closing times.
ARTIST SALES: Man the artist sales table in the exhibit hall during open hours, maintain sales records, and coordinate post-event inventory returns to artists. Should be comfortable working with an app on smart phone, with training provided.
PRODUCTION ASSISTANTS: Coordinate with AHS and hotel staff, and vendors, to ensure timely placement of harps and equipment for concerts and workshops. Serve as performance stage crew.
HARP PEN: Assist pre-conference with soliciting and confírming loaner harps for visiting performers. Experienced harp movers ensure that harps and equipment are delivered to designated locations as scheduled by the Harp Pen Manager, and returned to the Harp Pen after use.
MARKETING & PROMOTION: Coordinate promotional messaging with AHS Marketing & Communications Manager and Visit Orlando. Work with local contacts/media to promote Discovery Day, concert ticket sales and general media promotion about conference coming to Orlando. Send human interest type press releases to newspapers, TV and radio stations.
LOCAL FUNDRAISING: Works closely with the AHS Executive Director to identify local sponsor prospects, and solicit and secure cash and in-kind commitments as appropriate.
Individuals are welcome to submit nominations for others or themselves to serve on The American Harp Journal Editorial Board. The nomination form is open year-round, and the pool of candidates is reviewed on an as-needed basis when those currently serving rotate off the Board. There is no need to re-nominate someone from year to year.
Get involved in your local AHS Chapter for many ongoing activities and opportunities to serve.
